Step 1: Create your Outlook App Password:

  1. Launch your web browser, e.g. Google Chrome, and sign in to your O365 portal using https://portal.office.com 


  1. Click on your profile picture and select My Account.

 

  1.  Click Security and Privacy
  2. Click Additional security verification
  3. Click Create and manage app passwords

                           

 

 

  1. Click on Create in the app passwords window.
  2. Enter a name for your app password, e.g. Outlook

 

  1. Select and Copy the generated password string

  1. Open Notepad and paste the app password you just copied and save in your documents with the name “appw”. 
  2. A reminder on step i. above. Please ensure to save the app password as it may be required to sign in to  your Outlook at later dates.


 

 

Step 2:  Sign in to Microsoft Outlook

  1. Launch Outlook, click Connect. When the sign-in dialog box appears, paste the app password you just created and copied.

 

 

 

 

 

TIP: REDUCE OUTLOOK SYNC PERIOD TO CONSERVE YOUR DATA

When working from your PC, use desktop clients instead of web clients where possible. Desktop apps have data caching and can reduce the amount of data you fetch whenever your system goes online, unlike web clients that refresh from scratch every time you load. Use a short sync period.

To reduce the amount of data your desktop Outlook app downloads kindly follow the steps below:

  1. Open Outlook and click on File.

  1. Click on Account Settings and Account Settings below.

  1. Click once on your email address to select and click Change.

  1. Drag the slider left to reduce the period till 2 weeks then click Next.

  1. Click OK

  1. Click Finish. Then Close and Restart Outlook.